Trips for all domestic travel need to be created and approved through workflow. ProTrav is now available for the creation of domestic trips for purposes other than COVID-19.
The Iowa Board of Regents’ rolling 30-day university-sponsored international travel ban remains in effect, and travel to any area with high numbers of infection should be avoided. As the COVID-19 pandemic is a rapidly evolving situation, the board will continue to evaluate this on a daily basis and provide additional guidance if needed.
Study Abroad and Student Travel
This recommendation is based on established student travel policy that prohibits travel when there is a Level 4 do not travel advisory from the U.S. Department of State, the CDC Level 3 warning, and the need for students to have advance time to solidify alternate study plans.
With community and statewide spread of the COVID-19 virus, we are working under the expectation that all university employees are at risk of exposure and therefore will not be expected to self-isolate after returning from travel at this time.
Frequently Asked Questions
“University-sponsored” does not mean personal travel but includes any of the following:
- University staff, faculty, or students who are traveling due to their position with the university.
- Funding is being provided by the university.
- Funding is provided by a grant or contract that is managed by the university.
- Funding is provided by a third party, but the purpose of the travel is due to the staff or faculty’s position within the university.
ProTrav has been updated to display a message when trying to create a trip to a banned destination.
Given the uncertainty facing travel, the university will allow travel insurance to be purchased. Please check your funding source to ensure costs are allowable (i.e., NIH grants).
The traveler or department should make a reasonable effort to get expenses (conference registration, hotel deposits, etc.) refunded. Nonrefundable expenses will be covered by the original funding source for the trip if allowed. Departments should confirm allowability from the external sponsor funding sources to ensure costs are allowable. If not allowable, then nonrefundable travel costs should be funded by the department.
The current ban on UI student travel abroad has been extended for departure through Sept. 15, 2020.
This recommendation is based on established student travel policy that prohibits travel when there is a DOS4 do not travel advisory from the U.S. Department of State, the Centers for Disease Control and Prevention (CDC) Level 3 warning, and the need for students to have advance time to solidify alternate study plans.
The UI travel advisory committee (with representation from International Programs, General Counsel, and Risk Management) will reassess the recommendation before Sept. 15, 2020, and each month of the fall 2020 semester, each time considering viability for student travel departures within the upcoming three-month period. Monthly reviews will be guided by established UI international travel policy for students and risk indicators in place at the time of assessment.
Notifications of fall 2020 semester study abroad travel cancelation on June 15 (with a second smaller round likely on July 15) will allow students enough time to make plans for returning to campus in August.
The review schedule is as follows:
- June 15, 2020: Student travel ban extended through Sept. 15, 2020
- July 15, 2020: Decision regarding departures through Oct. 15, 2020
- Aug. 15, 2020: Decision regarding departures through Nov. 15, 2020
- Sept. 15, 2020: Decision regarding departures through Dec. 15, 2020
- Oct. 15, 2020: Decision regarding departures through Jan. 15, 2021. This is the final assessment point for remaining fall and Winterim departures.